Personal Assistant to Senior Director Learning, Partner

This is a part-time, position for 20 hours per week, with core hours required from Tuesday to Thursday from 1 pm to 6 pm. The remaining hours would preferably be worked on Mondays. We are very open to discussing the working schedule during the recruitment process.

We believe diversity of thought and experience creates the most brilliant communities to serve our organisation, and that is why Hauser & Wirth is an equal opportunities employer.

Hauser & Wirth is one of the world’s leading contemporary art galleries with locations in Zurich, Gstaad, London, Somerset, New York and Los Angeles. Hauser & Wirth Somerset opened in July 2014 and is a pioneering world-class gallery and multi-purpose arts centre, which acts as a destination for experiencing art, architecture and the remarkable Somerset landscape through new and innovative exhibitions of contemporary art.

Based in London, we are looking for a Personal Assistant to support the global responsibilities of the Senior Director Learning, Partner. This position requires great attention to detail, organisation, discretion and a good understanding of the gallery world. You will be well presented and personable.

The role will include, but not be limited to, the following responsibilities:

• Support the day to day of the department:

• Assisting the Senior Director with all day-to-day matters including management of diary, travel, organising meetings and filing systems

• Accounting of credit card charges and expenses

• Updating relevant cost controls, and documenting the global overview

• Coding and processing of invoices

• Assisting with organising meeting agendas and arranging hospitality

• Liaising with Front Desk across all locations as regards to travel and accommodation arrangements of guests

Support excellence in the execution of our programmes:

• Assisting the Senior Director, Learning with the planning, organisation and management of Learning Department at all locations

• Attending meetings; where required take records or minutes, process these accordingly and monitor actions taken on decisions made

• Preparing presentation materials, documents, and policies

• Supporting philanthropic partnerships and relationships:

• Managing and organising charitable partnership donations

• Preparing partnership agreements

Required knowledge, skills and qualifications:

• A minimum of two years experience in a relevant role, preferably the creative industries or education

• Superior organisational skills with ability to prioritize and multitask

• Excellent communication, written and problem solving skills

• A minimum of two years experience in a relevant role, preferably the creative industries or education

• Ability to work collaboratively and follow instructions

• Ability and confidence to take initiative

• Knowledge of and passion for modern and contemporary art

• Professionalism, discretion and a friendly demeanour are essential

• Exemplary IT skills, including experience of Microsoft 365

• Knowledge of French, Spanish and or German would be advantageous

Hauser & Wirth is an equal opportunities employer. We believe that employing passionate people is essential no matter their background. We make recruiting decisions based on your experience and skills. We particularly encourage applicants from diverse backgrounds to apply. We are committed to ensuring an inclusive recruitment process. If you require any adjustments or accommodations during the interview process, please let us know.

Please submit your resume by email to: londonjobs@hauserwirth.com